LiveOlive

01 · Arrive · NeoFlo

The best registrationis the kind nobody notices.

NeoFlo is the enterprise registration and check-in platform built by NeoNiche. Pre-event, on-site and post-event in one workflow, run by people who have stood at the gate at nine in the morning. Two hundred guests or two hundred thousand. One city, or four countries in a single program.

Book a walkthroughPlan a pilot
Line illustration of an attendee holding up a QR code on her phone to a NeoFlo self-check-in kiosk

15,000+

attendees at a single summit, one system, no operational issues

<8s

average check-in at that scale, most guests through faster

4

countries in one program, one configuration, one clean dataset

<48h

from the last scan to CRM-ready data on your desk

What it is

Built on the show floor.Not in a pitch deck.

For more than a decade NeoNiche has delivered large-scale conferences, partner summits, developer events, CXO engagements and global roadshows. The registration software we were handed never survived contact with a real queue. So we built our own, and then we ran hundreds of events a year on it.

NeoFlo is the result. Flexible forms, automated communication, on-demand badging, access control and real-time dashboards in one unified workflow, giving the event team complete visibility and operational control. It handles high-volume footfall, multi-city programs, mixed audience types and complex approval requirements, and it is engineered to make registration invisible: fast, intuitive and friction-free, whatever the scale.

Line illustration of a NeoFlo team member shaking hands with a client on a busy registration floor

Replaces

A ticketing tool, a check-in vendor, a badge printer rental and a temp agency.

Sits alongside

Your CRM, your marketing automation and the rest of the LiveOlive platform. Registration data flows out clean; nothing else in your stack is asked to move.

How it works

One workflow.Three phases.

Most registration products stop at the confirmation email. NeoFlo is configured once and carries the same attendee identity from the first form field to the final report, and then to the deletion manifest.

Line illustration of a NeoFlo on-site crew at a row of registration counters with badge printers and lanyards

01 · Before

Pre-event

Branded registration sites that go live in minutes. Custom fields and conditional logic, approval rules for VIPs, speakers, partners and press, promo codes and multi-city segmentation. Personalisation configured once; communication scheduled over email, SMS and WhatsApp and left to run.

02 · On the day

On-site

QR and self-check-in, kiosks and staffed lanes, VIP lanes and an exceptions desk for the guest whose name is spelt two ways. Badges printed as people check in, on PVC or paper, RFID or NFC. Track and booth scanning throughout. All of it tuned for real queues and real footfall, and offline-ready when the venue network drops.

03 · After

Post-event

Live dashboards through the show, engagement insight by session, track and booth, sponsor-ready data and clean exports the morning after. CRM sync. Then an automated, DPDP-aligned purge with a deletion manifest, so the data leaves when it is supposed to.

Capabilities

Everything between the invitationand the report.

01

Registration sites and forms

  • Mobile-first branded templates, live in minutes
  • Adaptive forms for VIPs, speakers, partners and press, with conditional fields
  • Promo codes, secure checkout and multi-city segmentation from one configuration

02

Workflows and approvals

  • Approval logic defined per audience type
  • Curated lists where the guest list is the product
  • Complex approval requirements handled inside the platform, not in a spreadsheet beside it

03

Communication

  • Automated pre-event communication over email, SMS and WhatsApp
  • Arrival messages, session material delivery and Smart Badge downloads
  • Personalised follow-up calls to action after the show

04

Check-in and badging

  • Under-five-second check-ins with QR scanning and self-service kiosks
  • QR and lookup flows, staffed lanes and offline-ready scanning
  • Print-as-you-check-in badges on PVC or paper, RFID or NFC, with instant reprints

05

Access control

  • A QR-first identity system for every attendee
  • Permissioning at session, track, area and booth level
  • An auditable record of every entry, kept for the dispute rather than the day

06

Analytics and reporting

  • Live visibility into registrations, approvals and check-ins
  • Session and track participation; booth and sponsor interaction metrics
  • Cohort, channel and geography filtering on clean, de-duplicated data
  • Distribution-ready reports for leadership, sales and CRM

The difference

Software with a crewstanding behind it.

The platforms you have already evaluated were built by software companies. NeoFlo was built by the company that runs the gate. Every deployment can include a dedicated on-ground team that runs check-in and badging with you, so when a printer jams at peak arrival, a person fixes it, not a ticket. Deep operational expertise and modern registration technology, in the same contract.

In the contract

  • A dedicated on-ground team that runs check-in and badging with you
  • Kiosks, staffed lanes and VIP lanes, set up before doors open
  • An exceptions desk for the guest the list forgot
  • Event-scoped staff credentials that expire at load-out

Speed

Consistently fast check-ins at high-volume entrances.

Accuracy

Clean, de-duplicated attendee datasets across cities and countries.

Insight

Live analytics on registrations, check-ins, sessions and engagement.

Consistency

One registration standard across global locations and recurring programs.

Security

DPDP-ready, ISO, GDPR and SOC 2 aligned data handling with automated purge.

Case studies

Proof of scale,by name.

Numbers from the floor, not the brochure. Each of these ran on NeoFlo end to end, with NeoNiche teams at the desk.

The AWS Summit Bengaluru stage with the organising team lined up in front of the main screen

AWS · Bengaluru · two consecutive years

AWS Summit India, 2024 and 2025

15,000+

attendees

100+

sessions

50+

partners

500,000

sq. ft. of venue

~8s

average check-in

Over two consecutive years NeoFlo ran the complete registration and check-in setup for AWS Summit India. As the event grew from 8,000 to more than 15,000 attendees, entry stayed smooth, the operations team kept clear visibility, and the experience held across both editions.

Execution

  • Registration built to absorb large sign-up volumes without slowing down
  • Most attendees through the gate in under eight seconds
  • Dashboards showing crowd movement and session attendance in real time
  • QR-based access control and partner lead capture built into the workflow
  • On-ground teams running operations across a 500,000 sq. ft. venue

Outcome

  • 87.5% growth in attendance, managed without an operational issue in either year
  • Even attendee distribution across sessions and experience zones
  • Stronger partner engagement through QR-based lead insight
A stack of printed ZenithLive attendee badges with QR codes, ready on the registration desk

Zscaler · Mumbai · Sydney · Tokyo · Singapore

ZenithLive ’25, APAC series

4

countries

5,100+

registrations

50+

sponsors

~7s

check-in

<48h

to reporting

NeoFlo powered Zscaler’s ZenithLive ’25 series across India, Japan, Australia and Singapore: consistent, branded registration in each market, high-speed check-ins, and unified visibility across the entire APAC program.

Execution

  • Localised registration sites and mobile apps for each country, with bilingual support for Japan
  • Rapid development cycles for weekly, region-specific updates
  • Real-time dashboards for registrations, confirmations and sponsor scans
  • Under-seven-second QR check-ins with auditable access control
  • Instant sponsor lead capture, with on-site teams in every city
  • CRM-ready data delivered inside 48 hours

Outcome

  • A seamless, standardised experience across four regions
  • High turnout, driven by targeted and localised promotion
  • Fast, accurate insight for sales and marketing; consistent operations at lower cost

AWS · Bengaluru

AWS AI Conclave

2,800+

attendees

25+

booths

4

breakout tracks

5

roundtables

End-to-end registration, personalised attendee workflows and PVC Smart Badge tracking across the venue, for a conference built around booths, breakouts and closed-door roundtables.

Execution

  • Session scanning generated real-time attendance and engagement data
  • Booth-level lead capture enabled granular sponsor reporting

Outcome

  • 30% more registrations, driven by targeted communication
  • 95% satisfaction with check-in and movement through the venue
  • Actionable insight delivered in a consolidated post-event report

Also on NeoFlo

Snowflake

BUILD: The Dev Conference for AI & Apps

Bengaluru

1,625+ registrations, 620 of them through coordinated acquisition

Structured queue workflows reduced crowding at peak times; registration and attendee flow monitored live throughout a high-density developer conference.

Lenovo

Tech World and TechDay ’25

Two-day global event

400 CXO-level attendees on day two

Executive-grade check-ins with personalised flows, website management and live-stream facilitation for extended reach. A high-touch, data-rich experience aligned to Lenovo’s global standard.

Siemens

India Innovation Day 2023

Main plenary, three breakout rooms, technology booths

600 to 700 attendees

Pre-registration, on-site check-in and session-level tracking across a multi-format showcase. Digital check-ins minimised wait times; monitoring captured attendee movement across sessions and booths.

Adobe

Conference series across India

Multi-city, recurring

100 to 200 attendees per conference

Registration pages adapted to each event’s theme; automated communication kept schedule, content and logistics accurate. Reliable, repeatable experiences across the whole series.

Zscaler

One True Zero Live, three-city series

Bengaluru · Mumbai · Delhi

Three back-to-back city venues, one portable setup

Unified workflows kept check-ins consistent in every city, with minimal friction for attendees despite rapid turnarounds between venues.

From the clients

“NeoFlo helped us scale the AWS Summit for two consecutive years.”
Milind Pande, Marketing Director, AWS
“Check-ins took less than five seconds. Even with over a thousand participants, there were no queues at all.”
Anish Thambi, Head of Marketing, Snowflake
“A fantastic partner. The tools simplified registration and enabled a seamless payment gateway.”
Client feedback, enterprise conference
“Attention to detail and data-driven insights were invaluable.”
Client feedback, partner summit

Global delivery

Seven countries.One standard.

Consistent on-ground operations and clean, unified datasets for global conferences, partner summits, leadership events, developer programs and multi-city roadshows across APAC, ANZ, Japan, Europe and the United States.

The platform adapts to multilingual, multi-timezone and region-specific compliance needs, so a four-country series reads as one program in the report rather than four.

Offices · Mumbai · Singapore

India

Bengaluru, Mumbai, Delhi and beyond

Singapore

Regional office

Japan

Bilingual registration, Tokyo

Australia

Sydney

Hong Kong

Germany

United States

Security and compliance

Enterprise data,handled like it.

Registration is where an event collects the most personal data it will ever hold. This is what happens to it.

ISO 27001, GDPR and SOC 2 aligned.

Data handling aligned to ISO 27001, GDPR and SOC 2, with region-specific compliance for programs that cross borders. Attendee data is treated as the client’s asset and handled as such.

DPDP-ready by design.

Consent collected at registration. Every event carries a retention clock, and expiry triggers an automated purge that deletes rather than archives, closed out with a deletion manifest your compliance team can file.

Hosted on AWS. Penetration-tested.

Built for enterprise workloads and tested against them. The infrastructure that carried 15,000 people through one gate is the same infrastructure that runs a 200-person roundtable.

Access that is auditable.

A QR-first identity system with permissioning at session, track, area and booth level. Every entry is logged, so a question about who was in which room has an answer months later.

Clean data, by construction.

De-duplicated attendee datasets across cities and countries, with purpose-limited sharing: a sponsor receives the leads it is entitled to, and only those.

A crew with credentials that expire.

On-site staff work on event-scoped access that ends at load-out. The people at the desk can do their job for the day; nobody keeps a key afterwards.

Where it earns its keep

01

A 15,000-attendee technology summit where the entry gates cannot be allowed to back up

02

A four-country partner series run off one configuration, with a bilingual site for one of the markets

03

An approval-gated CXO program where the guest list is the product and every check-in is executive-grade

04

A developer conference with a thousand people arriving inside the same forty minutes

05

A three-city roadshow with back-to-back venues and a setup that has to travel overnight

06

An expo floor where every badge scan becomes a sponsor lead, attributed and delivered inside 48 hours

Runs with the rest

The identity NeoFlo issues at the gate is the same one the Event App carries, Amplio publishes under and Sponsor Connect counts.

02 · Experience

Event App

The room, in an app

Inside Event App

03 · Amplify

Amplio

Attendees who publish

Inside Amplio

04 · Prove

Sponsor Connect

Sponsorship, end to end

Inside Sponsor Connect

Plan yourNeoFlo pilot.

Bring the next event on your calendar. We will configure it, staff the gate, and show you the data the morning after.

Book a walkthrough